A Transfer Certificate­ (TC) from the existing school becomes immensely critical. Commonly referred to as TC, this documentation is significant as it ensures seamless integration into a new school environment.

What is a Transfer Certificate (TC)?

A Transfer Certificate is a document that is issued by an institution for a student who is leaving the institute. It broadly contains the following information:

• Student’s name
• Name of Parents
• Date of Birth
• Program studied/time spent at the institution.

The TC also mentions whether the candidate has cleared all exams and paid the fee.

Benefits of a Transfer Certificate

• Serves as proof of education in a previous institution.
• Often serves as a conduct certificate.
• Acts as a no-dues certificate.
• Helps with future academic opportunities.

School Transfer Certificate acts as proof that the­ student has formally left the pre­vious school and fulfilled all necessities appropriately. This crucial paper allows the stude­nt to register in the subse­quent educational institution.

To receive a TC, it is important to formally notify the authorities of your ward’s decision to leave school. You, therefore, need to write a formal letter to apply for a transfer certificate. Typically, the things to include in your application are:

• Reason for application of the certificate
• It is best that you specify the date by which you need the certificate. Of course, it will help to give sufficient time to the school.

Sample Application Letter for a Transfer Certificate

To
The Principal
[School/College Name]
[School/College Address]
[City, State, PIN Code]

Date: [DD/MM/YYYY]

Subject: Application for Transfer Certificate

Respected Sir/Madam,

I am [Your Full Name], a student of Class [Your Class and Section], bearing roll number [Your Roll Number]. I am writing this application to kindly request you to issue my Transfer Certificate as I need to shift to another school due to [mention reason briefly – e.g., my father’s job transfer, family relocation, personal reasons, etc.].

I have cleared all my dues and returned the library books. Kindly consider my request and issue the Transfer Certificate at the earliest so that I can proceed with my admission to the new institution without any delay.

I shall be highly obliged for your kind cooperation.

Thank you.

Yours obediently,
[Your Full Name]
[Class and Section]
[Roll Number]
[Contact Number]

Things to keep in mind before applying for a Transfer Certificate

Before applying for a Transfer Certificate,

• All the fees due have been cleared.
• Your son/daughter has returned all the school belongings.

What should you do after getting the transfer certificate?

Once you have received the Transfer Certificate, you may need to inform the new school regarding the receipt of it because their admission process might require you to affix the TC along with the other necessary documents to fulfill the admission formalities The new school, for instance, may require you to submit complete academic records of your child as well.